An action is often referred to being a thing that is actually done and not just talked about. In GTD actions are the steps you need to take to reach specific goals. Firetask defines actions as being the smallest unit of work; a way to break down more complex tasks into smaller steps.

Agile Roadmap

An agile roadmap is a strategic, high level plan of action for achieving a specific vision or objective. In idea management a roadmap communicates upcoming implementations of ideas with a focus on content and priorities, rather than a concrete timeline.



A category is commonly defined as a division of people or things sharing certain common characteristics. In task management categories are often used to group classes of tasks together. Examples of task categories could, e.g., be Development, Testing, and Documentation.


A checklist is defined as a comprehensive list of things that need to be checked or done. Checklists are often used for repetitive tasks where it is important that a certain number of steps need to be executed in exactly this order.


Context in terms of GTD refers to a certain setting or location that can be used to organize your next actions or tasks. The idea is that you can always quickly focus on what you can currently do -- depending on the context you are in. For instance, certain things you might only be able to do in the office, but you can only change a broken bulb in your living room when you are actually home. Firetask implements context via categories.


Due Date

A due date is a date on which a certain task or project becomes due, i.e., needs to be finished and/or delivered. Due dates are used in task scheduling.


Eisenhower Matrix

The Eisenhower Matrix is a simple, but powerful way of prioritizing tasks using a quadrant with importance on the vertical axis and urgency on the horizontal axis. Named after Dwight D. Eisenhower, 34th president of the United States. the traditional format uses a 2x2 grid with just unimportant/important and urgent/not urgent classifications. Urgent important tasks are done first, not important urgent tasks are delegated and not urgent important tasks are scheduled. Neither urgent, nor important tasks are simply eliminated, i.e., not done at all.



Firetask is a project-oriented GTD task management app with strong Kanban support for iPhone, iPad, Mac and Apple Watch.


To put a focus on something means to concentrate your attention on the most pressing needs. Focus is important in all task management techniques, because it allows you to concentrate on important and urgent matters and thus, increase your personal productivity where it matters most.


Getting Things Done (GTDĀ®)

David Allen's Getting Things Done (GTD) is one of the most popular personal productivity methodologies. GTD defines a five-step workflow from capturing your thoughts to engaging in your work. One of the core concepts of GTD is to really write everything done in order to free your mind making you more productive in the process. Equally important are weekly GTD reviews to keep your task management system organized.


Idea management

Idea management can be defined as an active process of creating, capturing, improving, organizing, evaluating and prioritizing new ideas.


Ideabook is a personal idea management app with roadmapping support for iPhone and iPad.


Ideation is defined as the creative process of generating, developing and capturing of new ideas. Various ideation techniques can help in gaining valuable insight or nurturing alternative thinking in order to come up with ideas that would not have emerged through normal processes.


The quality of something being important. In task management often synonymous with priority. Importance is one of the two axis used in the Eisenhower Matrix prioritization technique.


Commonly referring to the box holding your incoming emails, the GTD inbox is a very similar, but more general concept. Everything you collect in the capture phase goes into the inbox. As part of your weekly GTD review you scan your inbox and decide what you do with each item in your inbox -- emptying the inbox in the process.


Info usually refers to a small piece of information.


Infos is a quick notes manager app optimized for quickly capturing and looking up key infos on iPhone and iPad.

Innovation Management

Innovation management is just another term for idea management.

Ivy Lee Method

The Ive Lee method is a time management approach that encourages you to choose and prioritize exactly six tasks at the end of every workday to focus on the next day. You then work in those tasks in priority order until all six tasks are complete. Only then are you allowed to work on anything else.



Kanban (Japanese for "sign") is a work management system that visualizes tasks as they move through a defined process in the form of a Kanban board. Originally developed by Taiichi Ohno as part of the Toyota's lean manufacturing initiative to improve production efficiency, today Kanban has developed into a major agile methodology for task and project management.

Kanban Board

A Kanban board visualizes process steps as columns. Work is then assigned to these steps by putting cards onto the respective columns. In task management process steps are often task statuses, but they can be anything which can be defined in the form of discreet values. Kanban boards are the central element of the Kanban work management system.


Most Important Tasks (MITs)

Leo Babuta's Most Important Tasks (MITs) time management concept is all about choosing between one and three tasks in the morning that you will be focusing on for the rest of day. These are your most important tasks that you should complete before starting work on anything else.



A Pomodoro is a defined 25 minute timespan where you work on a single task and no interruptions are allowed. It is the cornerstone of the Pomodoro time management technique.

Pomodoro Technique

The Pomodoro technique is an increasingly popular time management technique created by Francesco Cirillo that promises to make people more productive by increasing focus and working smarter. The Pomodoro Technique is organized into six incremental objectives around defining, estimating, focusing on and scheduling tasks based on 25 minutes time slots called Pomodoros.


A portfolio refers to a collection of projects or ideas that are typically related to each other in some way. In personal task management you might have a portfolio for work-related projects, one for hobby projects and one for your home and family. In idea management you will have portfolios that resemble your majors areas of work, research, or interest.


Priority is defined as a measure of relative importance, i.e., whether something is more or less important than something else. In task management priority can be mostly seen synonymous with importance. Priority is typically assigned in the form of discreet named values such as high, medium, or low. Firetask defines five levels of priority from highest to lowest.


Prioritization is seen as the process of deciding the relative importance of things. The goal is that you can deal with the most important things before the others. A widely used prioritization technique is the Eisenhower Matrix where you basically weigh importance vs. urgency.


The original definition of productivity comes from industry and is the effectiveness of productive effort as measured in terms of the rate of output per unit of input. Personal productivity can be seen quite similar: how much valuable output do you produce for the effort you put in, i.e., the number of hours you work?


A project is a sequence of tasks that must be completed in order to achieve a certain goal or a defined set of objectives. In task management you create a project if you cannot achieve something with just a single task, so you split this large complex task into a number of smaller, simpler tasks (divide and conquer). Firetask allows you to convert a task into a project whenever needed.


Reference Material

Reference material is a term from GTD describing things that contain valuable or useful information for current or future tasks or projects. These days reference material is increasingly becoming more and more digital, e.g., a files or bookmarks (URLs).


See Agile Roadmap.


Start Date

A start date is a date on which a certain task or project is planned to be started, i.e., work should start at this date. Together with due dates, start dates are used in scheduling projects and longer running tasks.


The Someday/Maybe list is a GTD concept where you put tasks that you might want to do in the future, but not short- to mid term.


In the context of productivity status typically refers to the status of a task or project. In task management systems these statuses are typically defined via discreet, named status values such as open, in-progress, or completed and describe the overall state a task or project is currently in.



A task is a defined unit of work that is either to be done or to be delegated. Tasks can stand on their own, or be but part of a project. Depending on the project or task management methodology, tasks are either larger or synonymous with to-dos.

Task Management

Task management is the process of managing your tasks through their entire life cycle. The life cycle of a task depends on the type of task and/or the task management methodology used. A task's status is often used as a measure of progress throughout the task's life cycle.


A to-do refers to something that needs to be done. Sometimes used synonymous with task, in professional project management typically describing a smaller unit of work (tasks broken down into individual to-dos).



Urgency is defined as the quality of requiring immediate action or attention. Urgency is one of the two axis used in the Eisenhower Matrix prioritization technique. In task management urgency is often expressed by assigning due dates to urgent tasks.


Waiting For

The Waiting For list is a GTD concept where you write down all tasks you have delegated to someone else (and thus, waiting for them to get done). Firetask manages the Waiting For list for you automatically by visualizing all your delegated tasks in a single, dedicated view - grouped by assignee.